Plans to roll-out software for Accounts Receivable, Accounts Payable, Dispatch
Richmond Hill, Ontario, Canada (September 18, 2015) – Microdea Inc. today announces that Downton’s Transport of Lacombe, Alberta has selected Microdea’s Synergize document management system to streamline management of their Accounts Receivable (AR) and Accounts Payable (AP) processes. Kicking off the project with AR in their Freight division, Downton’s expects to expand use of the software to their Oilfield Services, Cutting Edge Energy and Completions divisions. Synergize will be integrated with TMW Systems’ transportation management software TruckMate®, which Downton’s has been employing since 2001.
Processing an average of 1,000 AR invoices per month, Downton’s creates the invoice and dispatches it out of TruckMate. Supporting documents are captured in one of three ways: via scanner, from any Microsoft Office application such as emails in Outlook and text documents in Word, or virtually printed to the Synergize printer for indexing and saving into Synergize. The workflow will be streamlined and provide visibility to exactly where a document is in the queue. Anticipating the roll-out to AP, the Synergize optical character recognition (OCR) capability will be employed allowing Downton’s to capture key data points off the vendor invoices. This is expected to expedite processing and reduce the potential for data entry errors.
According to Barb Crosby, Office Manager, “We expect the whole process to be more streamlined from the moment we get the phone call to the end when we send out the invoice. This will allow us to track the paperwork more efficiently and make everything run much more smoothly. I’m pretty excited about it.”
States Microdea CEO Steve Divitkos, “We’re delighted to hear of the bold plans Downton’s has for Synergize. We expect that the increased speed, visibility, and efficiency of the AP and AR processes will yield tremendous results for Downton's. We're very much looking forward to working with them over the years to come.”
Future plans include using Synergize for Dispatch, which will re-engineer the entire process, replacing colour-coded spreadsheets that are currently used to track jobs. As well, Downton’s plans to use Synergize as a readily-accessible repository to consolidate all of their Equipment documents such as the bill of sale, lease agreement, and any other scanned material associated with each piece of equipment.
About Downton’s Transport
With over 30 years In Trucking & Oilfield Services, Downton’s Transport, Ltd. has been operating in Canada and US for over 30 years. As such, we are very familiar with the challenges and opportunities of delivering quality to our customers. Our roots are in transportation, with services including curtain side distribution with well over 40 trucks, and a modern fleet of triaxle taut liners serving Western Canada. We’ve grown beyond transportation with expansion into specialized oilfield services including oilfield hauling, coil tubing, pump jack maintenance, logging and perforating. For more information please visit: www.downtons.com
