Microdea’s Synergize Print Stream Capture enables organizations to automate the process of gathering and capturing information from disparate systems, circumventing the need for printing and manually scanning and indexing documents. As a result, access to information is increased, operational efficiencies are enhanced, labour costs are reduced, and customer service is improved.

Many organizations continue to print forms such as invoices, purchase orders, and monthly reports to paper. These documents, as a critical part in the decision making and customer service processes, must be properly managed and accessible anytime from anywhere.

Capturing print streams is essentially taking any feed that was once going to a network or local printer (PCL), capturing this data, generating the documents electronically and routing them to Synergize. Synergize Print Stream Capture can split an electronic feed into distinguished documents and use the data to automatically index the documents, eliminating user intervention. As Synergize electronically populates templates with data, reports are instantly made available for email, fax or a web portal to support both decision makers and customer service agreements.

Figure 1: Identifying the PCL Stream

In a traditional Billing/Invoice/Statement paper-based process, documents are printed from the ERP or Financial application to a printer where users must sort, collate, insert and mail them. This manual labour-intensive process is very time consuming and makes it expensive for organizations to deliver quality service.

Figure 2: Splitting an Electronic Feed into Distinguished Documents

Synergize Print Stream Capture enables organizations to automatically capture and electronically store documents that otherwise would have been printed from the ERP system in Synergize. The common need to use pre-printed paper is eliminated through the ability to create digital letterhead templates and merge them with PDF or TIFF files.

Supporting documents such as proof of deliveries, trade agreements or checks that have been scanned and indexed into Synergize are available to be associated with print stream documents, creating a single complete document that can be automatically printed, faxed, or emailed to customers. Once processed, a historically accurate and unalterable copy of the document is retained in Synergize for future reference. This greatly aids customer service and reduces reprinting, archival and transactional costs.

Synergize Print Stream Capture provides:

• The ability to process, organize, index, and display print streams in easy-to-read electronic reports
• More accessible and easier to manage data
• Integration of disparate data across the organization to reduce paper processes
• Automation that reduces manual costs associated with capturing, printing, scanning and indexing documents
• Immediate low cost integration with no change required to legacy applications
• The capability to package invoices or other documents together with their associated files, and the ability to send them to recipients based on rules such as size, date and receiving method
• The option to apply data transformation to the print streams to accommodate specific formats or requirements of the destination system

Synergize Software Solutions integrate people, paper and processes within organizations and extend process efficiencies and workflows to enhance customer relationships.

For more information about how Microdea's Synergize Print Stream Capture can help your organization automate the process of capturing data from disparate systems, contact us at 905.881.6071 ext 244 or marketing@microdea.com


Synergize Print Stream Capture Brochure