Facilities management requires that drawings, tenders, contracts, reports, schedules, and emails are easily accessible. Document management increases visibility of this critical data and helps facility operators effectively manage their responsibilities.
It is important for operators to have a clear overview of all documentation and the current status of their facility. When extending, rebuilding or renovating a facility, operators must provide architects, engineers and contractors with accurate and up-to-date information for the project. In addition, if calamities arise, emergency services such as police, fire department and ambulance, need the necessary drawings and designs so they can efficiently provide their services.
Synergize enables facility operators to manage all information concerning their facilities and maintenance projects, including CAD drawings, text documents, scanned documents, spreadsheets, presentations, e-mail, and pictures. All documents are centrally and digitally available and can easily be shared and exchanged with project partners and others. Synergize keeps track of document changes and new versions, providing an accurate and clear overview of the situation as well as the document history.
Synergize empowers effective facilities management by efficiently distributing the necessary documents to project partners and monitoring what was sent to whom, when and why.
Synergize for Facilities Management provides:
• Reduced paper, mail and postage costs
• Integration with Faculties Management Systems
• Document Control
• Remote Access
• Workflow
To learn more about how your project team and facilities group can save time, reduce costs, and control access with Synergize document management and workflow, contact us at 905.881.6071 ext 244 or marketing@microdea.com