IMPROVE PRIVACY, REDUCE COSTS and ENSURE CONSISTENCY
The mandate of Children's Aid Societies according to the Child and Family Services Act is to:
Investigate allegations or evidence that children under the age of 16 may be in need of protection:
Protect children where necessary
Provide guidance, counseling and other services to families for protecting children or preventing circumstances requiring the protection of children
Provide care for children assigned or committed to its care
Supervise children assigned to its supervision
Place children for adoption when necessary
Along with these responsibilities comes an enormous document and data management responsibility. At every step in the process of performing its duty, the agency is required to document its actions, be able to demonstrate that it took due care and ultimately provided protection for the children.
Microdea’s Synergize Document Automation solution enables all documents whether they be newspaper articles, emails, photographs or scanned paper documents to be systematically captured, stored, retained and maintained in secure standard electronic formats.
Synergize reduces processing and physical storage costs. It automatically ensures excellent document security and audit controls and is able to strictly enforce all the processing rules and access to information controls that the CAS is required to abide by.
With Synergize, original documents can not be removed from the system, ensuring information integrity, security and privacy, yet at the same time the Synergize system provides an extremely easy to use interface to allow authorized people quick and efficient access to documents.
Children’s Aid Societies need to have strategies in place to comply with the many legal, regulatory and litigation obligations regarding the preservation of electronic documents in the pursuit of their operating mandates.
Let Synergize document management be part of the strategy:
Corporate governance - Synergize will ensure that only duly authorized people have access to documents. A full audit history and log provides makes tracking this information easy when called upon.
Regulatory Compliance - Synergize enables your organization to establish and enforce retention policies, demonstrating compliance with the many regulatory mandates.
Controlled Document Workflows - documents are routed and managed according to pre-defined rules to ensure consistency of access and application of the information.
Secure Information Privacy - maintain proper handling of all corporate and client information to reduce potential legal liabilities and exposure.
For more information on how Microdea can help your CAS improve privacy, reduce costs and ensure consistency, contact us at 905.881.6071 ext 244 or marketing@microdea.com