Synergize OnRampTM IN CAB SCANNING converts paper based documents into digital images (electronic format) while on the road. Utilizing current transportation communications systems such as PeopleNetTM and CancomTM.
Whether your concern is streamlining operations for a more robust bottom line or serving your customers more effectively, paper filing systems pose significant business challenges in the form of increased costs and lost productivity.
Synergize approaches these paper problems from the perspectives of management, records management, IT and end-users. The result is a comprehensive integrated solution that addresses real-world business needs and fits quickly and smoothly into existing workplace rhythms.
To summarize organizations require:
• Long-term document accessibility and preservation
• Simplified retention schedule management
• Protection from unauthorized access and alteration
• Rapid staff acceptance
• Intelligent, fast document search and retrieval
• Universal document access via standard Web browsers
• Scalable, network-friendly technical architecture
• Smooth integration with existing applications
Synergize provides an integrated approach to Capture, Manage and Process.
Regardless of the industry you are in, Synergize will give you guaranteed results that impact your bottom line, improve operational effeciency and change the course of your business organization. All our clients have experienced the above.
The misconception is that Paper comes to the organization in stacks ready to scan. The scanning workflow only deals with the actual act of feeding the paper through the scanner. Throughput is rated in the number of pages per minute the hardware can transport, when what is important is the total amount of time and expense necessary to transform the incoming documents into images. This involves much more than just feeding the documents down the transport. The documents must be prepared for their journey into the digital world. The labor and time necessary to put the paper into "stacks ready to scan" is often ignored when examining the workflow. However, in truth preparing the media for scanning is one of the major costs in any image process. In fact 43% of the cost of document capture is identifying and sorting and a further 42% is spent on staple removal, photocopying and storage.
Therefore the digital mail room concept becomes clear and simple. Convert your documents to digital format early in the process flow bringing economical, effecient and secure processing of the contents of your documents.