University of Calgary:
Located in northwest Calgary, the University of Calgary campus occupies a beautiful, park-like setting covering more than 200 hectares, or an area larger than Calgary’s entire downtown. The U of C is home to scholars in 16 faculties (offering more than 80 academic programs) and 36 research institutes and centres.

More than 28,200 students are currently enrolled in undergraduate, graduate and professional degree programs. The U of C has graduated 120,000 alumni over its 40-year history, including the current Prime Minister of Canada.

The U of C has 2,410 faculty actively engaged in research and scholarship, and more than 2,500 support staff, making it one of the four largest employers in Calgary. The university produces an economic impact of $800 million in the Calgary area alone.

Challenge:
To replace the hard copy student files with an electronic file. To fully integrate the electronic files with the University’s Student Information System (SIS), and enable authorized staff, with a single keystroke, to have fast and easy access to a complete student file.

Solution:
Microdea was selected as they demonstrated advanced technical expertise, flexibility and leading edge technology. Synergize, Microdea’s Electronic Document Management Solution, was seamlessly integrated with the University’s SIS mainframe system. All student information is indexed and cross-referenced for accuracy to the SIS, and then stored in one unified and secure location.

Authorized users in the Office of the Registrar, Admissions, faculty and department offices have instant access to Student Information System (SIS) and electronic documents that are now stored in Synergize and are displayed side by side for easy viewing.

"Microdea has been an excellent company to work with knowledgeable, flexible and responsive. The overall project including software and implementation costs was very cost-effective," added Fred Rosmanitz, Associate Registrar, University of Calgary.